You should see a few preset views to choose from. How: in Windows, click the View tab (top toolbar) and then Change View. Most people use the default view of their inbox but there are other ways to view it which may suit you better. If you haven't used keyboard shortcuts before, we'd highly recommend learning a few - you'd be amazed how much they speed up your day! 5. We love keyboard shortcuts and there are some handy ones to know for when using Outlook: You can then give it a name for easy reference and in the Gallery drop down you can save it as Quick Part or as Auto text which will automatically suggest it next time you start to type the beginning of the sentence.

Click Quick Parts, then Save selection to Quick Part Gallery. How: Once you’ve written your email, highlight the text you wish to save. Plus, if you save it as auto text, then next time you start to write the same content, Outlook will suggest the remaining text for you and you can simply hit Enter to insert the text. Then you can insert it into future messages. If you send similar emails on a regular basis, for example to invite people to an event, then Quick Parts allows you to save the text of the email (or parts of it). Send similar emails quickly with Quick Parts Pro tip: Quickly create a new calendar appointment that includes the contents of the email by dragging the email onto the calendar icon in Outlook.ģ. You can also access the same list by right clicking on your Outlook Icon in your Start Bar. Then you simply select which item you would like to add: a contact, meeting appointment and so on. How: from your email home page click the drop down arrow next to the New Email button. It allows you to create a new task or appointment without having to leave your inbox. If like me you find yourself switching between contacts, calendar and email frequently, then you’ll really like this feature. Create new meetings, appointments, tasks and contacts from one window. Pro tip: since May 2020 the same functionality is available with Microsoft Office 365 webmail. It won’t be sent prior to your specified time.

How: Once you’ve written your email, go to Options>Delay Delivery and tick the box that reads Do not deliver before, then enter the date and time you would like the message held until. Outlook allows you to write an email and schedule when you want it to go out.

You might have some news, a blog, or an article that you don’t wish people to know about until the next day, but you won't have time then to start sending updates. Sometimes I work late at night, but I don’t always want clients knowing that.

Here are 10 features that most people are unaware of, which have the potential to change your entire experience of Outlook: 1. But it’s quite brilliant, most people just aren’t using it effectively. Millions of people use Microsoft Outlook but how many really make use of its features? The abundance of buttons and tabs can put some people off, it can seem confusing and complicated.